Jamestown Regional Airport Authority
Regular Meeting Minutes
March 12, 2008
Called to Order at 6 pm
1. Roll Call: Members Present: Chairman Johnny Klingenberg, Jim Boyd, Jim Dodd, Kelani Parisien, Art Todd III, Craig Neys, Dennis Nelson, Thomas Merrick (Attorney), Maureen Linn (Admin Asst). Members Absent: Jennifer Eckman, Manager Visitors: Keith Norman (Jamestown Sun), Jon Cave (First Class Aviation), Steve Aldinger (Interstate Engineering), Deb Gilbertson (Wonder Bar) Justin Hatch (Jamestown Regional Airport) and Kevin Hermanson (First Class Aviation).
2. Hearings from the Audience: No Hearings Noted.
3. Notification of Conflict of Interest: No Conflicts Noted.
4. Meeting Minutes
a. Review and Approve the Regular Meeting Minutes of February 12, 2008: Motion was made by Mr. Nelson to accept and approve the February 13, 2008 board minutes; Mr. Boyd seconded; all voted aye, motion carried.
b. Review and Approve Special Meeting February 27, 2008: Motion was made by Ms. Parisien to accept and approve the February 27, 2008 Special Meeting Minutes; Mr. Boyd seconded; all voted aye, motion carried.
5. Financial Information
a. Audit Report - 2007: Postponed until April 9, 2008 Meeting.
Review & Approve Indebtedness Report: Motion was made by Mr. Boyd to accept and approve the Indebtedness report; Mr. Neys second; all voted aye; motion carried.
c. Financial Information as of December 31, 2007 & 2006: No discussion was held.
d. Accounts Receivable: Discussion was held.
e. Budget vs. Actual 2007: For board review.
5. Air Show Event
a. Alcohol Sales: Motion was made by Mr. Todd to approve the sale and distribution of alcoholic beverages for the Air Show; Mr. Nelson seconded; all voted aye, motion carried. Deb Gilbertson has an approved permit for the Wonder Bar to handle the sales.
b. Decision needs to be made on liability insurance amount for the Air Show Committee in the event of a plane crashing or someone getting injured or killed during the event. Ms. Eckman stated through notes that the last records she has are from 1998 and that was about $1 million. Ms. Eckman's suggestion is to up it to at least $2 million per occurrence. Mr. Cave will research further. Decision will be tabled until the April 9, 2008 Board Meeting.
6. Project Reports
i. Small Community Air Service Development Grant: Ms. Eckman stated in her notes that the grant has been extended so that Devils Lake can build their entryway sign.
ii. Aircraft Rescue and Firefighting: Mr. Aldinger stated that the project is now closed.
i. Department of Homeland Security Grant
ii. Taxiway A Extension and Wetlands
i. Phase II Terminal Plan and Wetlands
ii. Strategic Planning Reports
iii. FAA - MALSR
Mr. Aldinger stated that the entitlement money has been cut by 25%. The terminal area asbestos and mold evaluation will be completed by April 15, 2008. A motion was made by Mr. Nelson to approve the Phase II Terminal Plan and Wetlands Mitigation by McCain and Associates; seconded by Mr. Todd; all voted aye, motion carried.
a. End of the Month Passenger Boarding: Handout to the board.
b. EAS Contract Adjustment: No discussion was held.
8. Human Resources
a. Review and Approve the Employee Policy Handbook: Ms. Eckman stated in her notes that the handbook was emailed to the Board and Johnny has the only hard copy at this meeting. A motion was made by Mr. Nelson to approve and review the Employee Policy Handbook; seconded by Mr. Boyd; all voted aye, motion carried. Mr. Nelson asked for corrections to page 22 and 23 and also COBRA and Dependent Insurance prices.
b. Review and Approve the Board Organizational Policy Manual: Ms. Eckman stated in her notes that she had given her changes to Ms. Parisien. The manual is tabled to the April 9, 2008 board meeting.
c. Manager's Report: For board review.
d. Employee Training - Snow Symposium - April 26-30, 2008: Ms. Eckman stated in her notes that this event would be beneficial to send Justin Hatch to. It will teach him more about 139 operations and also snow removal. This will also give him an opportunity to meet some of his colleagues who are experts and have a lot of experience in the industry. She recommended the board approve sending Mr. Hatch to the symposium.
A motion was made by Mr. Todd to approve sending Mr. Hatch to the symposium; seconded by Mr. Nelson; all voted aye, motion carried.
9. Equipment: Ms. Eckman stated in her notes we have had a lot of equipment breakdowns. Most of it is caused by the loss of the expertise of Mr. Hassler. Because Mr. Hassler knew the ins and outs of each piece of equipment, he knew exactly which nuts, bolts, etc. needed to be checked and when they needed replacements. Our new maintenance staff is slowly learning this, but it will take a number of years before they are at the proficiency of Mr. Hassler. Ms. Eckman recommended that the board take action to have the Oshkosh Blade serviced this summer and to repair all the items mentioned in the manager's report. Tabled until the April 9, 2008 meeting.
10. Other Business
a. Shrine Circus Advertisement - Mr. Klingenberg: A motion was made by Mr. Neys to approve the Shrine Circus advertisement of $65.00; seconded by Mr. Nelson; all voted aye, motion carried. Ms. Parisien recommend that the ad contain a statement about our non-stop flights.
b. James Valley Guide: A motion was made by Mr. Todd to place a full page ad in the James Valley Guide for $400.00; seconded by Mr. Boyd; all voted aye, motion carried.
11. Up Coming Events
a. Jamestown Air Fest: June 28, 2008 (June 29, 2008 - Rain Date): Ms. Eckman stated in her notes that she is working on the paperwork.
b. Jamestown Fly-In: July 25 - August 4, 2008: Ms. Eckman stated in her notes that she is working on the paperwork.
c. Jamestown Drag Race: August 23 - 24, 2008 (September 6 - 7, 2008 - Rain Dates): Ms. Eckman stated in her notes that all the paperwork has been sent to the FAA.
Adjourned at 7:39 pm.