REGULAR MEETING MINUTES FOR THE
JAMESTOWN REGIONAL AIRPORT AUTHORITY
January 9, 2008
Today's meeting was called to order at 6:00 pm and adjourned at 7:42 pm.
1. Roll Call: Members Present: Chairman Johnny Klingenberg, Jim Boyd, Art Todd III (phone), Jim Dodd, Kelani Parisien, Dennis Nelson, Thomas Merrick , (Attorney), Jennifer Eckman (Manager), Maureen Linn (Administrative Assistant). Members Absent: Craig Neys. Visitors: Steve Aldinger (Interstate Engineering), Greg Earnest (Jamestown Avionics), Al Lamp (Jamestown/James River Aviation), Keith Norman (Jamestown Sun), and Adam Kilzer.
2. Hearings from the Audience: No hearings noted.
3. Notification of Conflict of Interest: No conflicts noted.
4. North Dakota Open Records: Ms. Eckman presented the Board with the information. This is done annually for the new members of the board and as an annual review.
5. Review and Approve the Regular Meeting Minutes of December 12, 2007: Motion made by Mr. Nelson to approve the December 12, 2007 board minutes; Mr. Boyd seconded; all voted aye, motion carried.
a. Review & Approve Indebtedness Report: Motion made by Mr. Nelson to accept and approve the indebtedness report; Ms. Parisien seconded; all voted aye, motion carried.
b. Financial Information as of December 31, 2007 & 2006: No discussion was held.
c. Accounts Receivable: Mistake in print outs, this information was not available for the board's review.
d. Budget vs. Actual 2007: Mistake in print outs, this information was not available for the board's review.
Mr. Nelson wanted to voice his opinion on the way the tenant interviews were conducted by Mr. Klingenberg, Mr. Boyd and Mr. Todd. Mr. Nelson felt they were trying to stifle the tenant complaints and what merit was in the complaints. He also felt that the exit interviews contained false information and the unsigned email was intended to improve operations. Mr. Nelson was trying to get to the bottom of it if there was a problem. Ms. Parisien called for a point of order and Mr. Klingenberg asked for chairman nominations.
6. Board Elections and Policy Manual
a. Chair: Motion was made by Mr. Boyd to approve the nomination of Johnny Klingenberg for Chairman of the Jamestown Regional Airport Authority; Mr. Todd seconded; all voted aye, motion carried.
b. Vice Chair: Motion was made by Mr. Klingenberg to approve the nomination of Jim Boyd for Vice Chairman of the Jamestown Regional Airport Authority; Mr. Dodd seconded; all voted aye, motion carried.
c. Secretary: Motion was made by Ms. Parisien to approve the nomination of Jennifer Eckman for Secretary of the Jamestown Regional Airport Authority; Mr. Boyd seconded; all voted aye, motion carried.
d. Treasurer: Motion was made by Mr. Boyd to approve the nomination of Dennis Nelson for Treasurer of the Jamestown Regional Airport Authority; the motion died due to a lack of a second.
e. Board Policy Manual: Mr. Nelson stated it is still a work in progress, but has found a void in similar manuals at other airports. Ms. Parisien is using the Grand Forks manual as a guideline and will set up a meeting with Ms. Eckman to begin updating the information. First chapter will be presented at the February board meeting for the board's review and approval.
7. Portfolio Assignments: Parisien would like the board to consider the portfolios themselves and whether they still make sense for this board and the direction it is going. A motion was made by Ms. Parisien to table the assignments until the February board meeting; Mr. Boyd seconded, all voted aye, motion carried.
8. Business Renewals
a. Accountant - Motion was made by Mr. Nelson to approve Harold Rene(Accountant), Thomas Merrick (Attorney) and Schauer and Associates (auditor) for 2008; seconded by Mr. Boyd; all voted aye, motion carried.
b. Attorney - See 12. a.
c. Auditor - See 12. a.
9. Project Reports:
i. Small Community Air Service Development Grant: Ms. Eckman stated that the 2006 Quarterly report for the DOT split grant between Devils Lake and Jamestown. $786.00 is left on Jamestown's portion. It will be used for marketing. $15,100 is left on the Devils Lake's portion. It will be used for a sign.
ii. Aircraft Rescue and Firefighting: Mr. Aldinger stated that the Overhead Door meeting between Tom Merrick, Ray Martinez, Steve Aldinger, two representatives from Wicks Construction and a representative from Overhead Door. It was recommended that they wait for the door to go all the way up before pushing the button to bring it down. Mr. Martinez would inform the door users on its proper use. Overhead Door will also honor a second year warranty on the door. Mr. Klingenberg inquired whether a time delay switch could be added to the door. Mr. Aldinger said he would look into it. A motion was made by Ms. Parisien to close out the grant, contingent on the extension of the doors warranty; seconded by Mr. Merrick; all voted aye, motion carried.
i. Department of Homeland Security Grant: Ms. Eckman stated that a 2 projector screens and a projector for the computer has been purchased with the grant.
ii. Taxiway A Extension and Wetlands: Mr. Aldinger stated he has been working with McCain and Associates on the wetland issues. Mr. Aldinger is fairly confident it will be approved.
i. Phase II Terminal Plan and Wetlands: Mr. Aldinger stated the second phase of the terminal plan will be a full assessment of any environmental and biological hazards in the current terminal building and the needs based on passenger ridership.
ii. Strategic Planning Reports: Mr. Boyd passed out a handout looking for volunteers for the committees. Mr. Boyd would like to see airside people on the committees.
a. End of the Month Passenger Boarding: Boardings are up for the month of December.
b. EAS Contract Adjustment: Ms. Eckman stated the Northwest Contract will be changed to include the direct flight from Minneapolis. Mr. Boyd read the letter from the CEO of NWA, Doug Steenland and the mayor.
11. Human Resources:
a. Pension Plan Changes - ND PERS: A motion was made by Mr. Nelson for the Jamestown Regional Airport to affirm to North Dakota Public Employees Retirement System that Jamestown Regional Airport is formed pursuant to N.D.C.C. 2-06 and is neither a non-profit nor a for-profit corporation, to join the NDPERS Defined Benefit Retirement Plan and offer the plan to all eligible employees of the Jamestown Regional Airport. The motion was seconded by Mr. Todd. The board approved joining the NDPERS Defined Benefit Hybrid Retirement Plan effective January 1, 2008.
b. ARFF Training: Motion was made by Mr. Nelson to send personnel to receive ARFF training in Dallas, Texas, contingent with a one year contract of service; seconded by Mr. Boyd, all voted aye, motion carried.
c. Employee Policy Handbook Updates: Ms. Eckman stated she is still in the process of completing the handbook. She has all the information provided by the reviewers in it, she was going to update the pension section following this meeting. The updated policy manual will be available for the February meeting for the board to review and approve.
d. Employee Payroll Comparisons: Ms. Eckman stated this is given to the Board annually for further review. Mr. Nelson pointed out a typo on the line item for pay and asked how the job positions were chosen. Ms. Eckman said that some of the job titles are listed in the back, such as airport manager and reference a certain job number in the wage book; others were chosen based on how closely they related to job functions performed by the employees.
e. Manager's Report: Ms. Eckman presented to the board her monthly report.
12. Equipment: Mr. Dodd requested that this be kept as a regular agenda item.
13. Other Business:
a. Sell of Building Contract: A motion was made by Mr. Dodd for first right of refusal to go to First Class Aviation and that the listing agreement be signed with Vicky Hassler of Midstate Realty, Inc. as presented for a 6 month term; seconded by Mr. Nelson, all voted aye, motion carried.
14. Meeting Adjournment: Ms. Parisian made a motion to adjourn the meeting. Mr. Boyd seconded, all voted aye motion carried at 7:42 pm.
Johnny Klingenberg Jennifer K. Eckman
Jamestown Regional Airport Authority Jamestown Regional Airport Authority