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January 11, 2009 Regular Board Meeting

Jamestown Regional Airport Authority
Regular Meeting Minutes
January 11th , 2009
Called to Order at 6 pm

1. Roll Call: Johnny Klingenberg (Chairman), Jim Boyd (Vice Chairman) Dennis Nelson, Tom Merrick, Jim Dodd, Craig Neys, Andy Schneider (Manager), Kim Mickelson (Admin Assistant), Absent: Kelani Parisien, & Merle Bingham. Guests: Lindsey Larson (JSDC), Keith Norman (Jamestown Sun) Steve Aldinger (Interstate Engineering) & Mark Holzer.
2. Hearings from the Audience: No Hearings Noted.
3. Notification of Conflict of Interest: No Conflicts Noted.
4. Meeting Minutes
a. Review and Approve the Meeting Minutes of December 10, 2008: Mr. Nelson pointed out an error in the minutes from the previous meeting. Instead of Grand Forks it should say North Dakota. Mr Klingenberg would like the phrase, " Members should plan to paint all the concrete," omitted. Spelling error in Brian Schuks name and Mr Nelson suggested the sentence regarding Julie being part of the problem omitted. After Mr. Schneider agreed to change the minutes Mr. Nelson made a motion to approve as amended. All approved with an aye, and the motion carried.
5. Financial Information for December 31, 2008
a. Review and Approve Indebtedness Report: Mr. Schneider apologized for not having the report, couldn't find out where we get report from. Mr Schneider said he could get report for next meeting.
b. Accounts Payable:
c. Accounts Receivable
e. Financial Statement:
Mr. Nelson inquired about cutting edges. Mr Schneider said " We order some and Dan Poland custom makes some." Mr. Nelson suggested to check with Dan Poland on making all. Mr. Nelson asked about collision on jimmy. Mr Schneider explained it was in a collision but he was not at fault for it. Mr Schneider also stated we paid for the damage initially, but the insurance company paid us back for it. Mr Schneider stated that we bought out the Ford pick-up and Boss V plow. The check was not supposed to be cut until Jan 5, 2009, but was cut on December 31, 2008. The end of the year financials show that we bought out in 2008 instead of 2009. Mr. Schneider also stated that we would be seeking reimbursement at the May-June Aeronautics meetings.
6. Project Reports-
a. Steve Aldinger / Mark Holzer
Mr. Aldinger sent in application for design portion of terminal. Mr Aldinger discussed with Brian Schuk about replacing concrete shoulder with turf ones, Mr Schuk said if Economic Stimulus comes through it would be a prime candidate for it. Need plans & specs to be approved for replacing shoulders. Mr. Schneider noted we did budget for 2009 with in 32 thousand dollars actual cost $36,975, about a 4 thousand dollar difference. Mr Holzer was introduced. $600,000 was moved from another airport for sealing cracks in runway, the other item is new terminal. Mr Holzer brought information from other terminals, example, Williston & Devils Lake terminal projects. Mr Holzer stated that new terminal would be covered 80 to 85% by federal funds, other things that are available for federal funding is for example electrical. Mr Holzer stated that right now there is a limit on discressionary money of $200,000, but are asking congress to change that amount. Entitlement money of $150,000. Jamestown has banked out money of $300,000. Mr Holzer has been working with 2 other airports, Oakes & LaMoure to transfer their entitlement money to Jamestown for use towards new terminal project. Mr. Holzer does have agreements for the board to review and sign he also has copied for attorney. The papers state that they are allowing us to use the money, it also includes a repayment agreement. The repayment agreement states the Jamestown agrees to repay Oaks back in 2010 and to repay LaMoure back in 2011 if they need the funds at that time. State imparchment money is limited to sidewalks & anything outside of the building. On January 28, Mr. Klingenberg, Mr Schneider, Mr Aldinger, & Mr. Holzer will be going to look at terminal buildings in Williston, Devils Lake, Dickinson, & Aberdeen. TSA will be looking at putting in a baggage screening machine. Williston & Dickinson are planning on putting one in , this means that all baggage not just carry ons will be screened. Jet -ways will be put into design planes, so when the budget allows we can put them in. Goal is to try to get new terminal cost down to 1 million. Mr Klingenberg is concerned about cutting the terminal cost, because of the possibility of our airport numbers increasing and then not having enough room to accommodate. Mr Holzer said our ultimate goal is to get a 50 seat RJ, but right now we have a 34 seat. Mr Boyd suggested to take a good look at the numbers before taking a cut in size of terminal. Mr Nelson moved to transfer entitlement money from Oakes & LaMoure, all in favor signified by saying aye. non opposed, motion carried. Mr Schneider asked if all GA airports are entitled to the entitlement money. Mr Holzer said they have to submit a budget and they have to have $600,000 in projects. Mr Boyd asked about design reviews if ok to bring some of the public in, such as investors or bankers. First design meeting will be shortly after return from looking at area airports. Plans & Specs need to be ready before May that is when Jobs bill opens. Mr. Aldinger has contracts for shoulder project. Mr. Nelson made a motion on shoulder project. Mr Boyd seconded it, all in favor signified by saying aye. non opposed. Motion carried.

7. Mesaba
a. End of Month Passenger Boarding: Official numbers are from Julie and they were 399. Mr. Boyd brought up that when we started non stop flights in May numbers went up by 40% from last year. Mr Boyd also pointed out that numbers went up after the additional advertising we did.
8. Human Resources:
a. Managers Report-
i: New Blade Purchase: Mr Schneider said the biggest thing is the Operations & Maintenance side of it. He also stated we have had a lot of things break one being the angel blade has broke at least 3 to 4 times. Mr Schneider stated the turn around time on a new blade would be at least 90 days which takes us out of winter. He also included pictures of new plow from Hankee that he has priced and speced out. Mr Schneider also said we may be able to get funding on new plow. Board members are in favor of new plow but would like to see if we can get in 30 days instead of 90 days. Board members decide to wait on decision of new plow.
9. Other Business: Mr. Boyd had a question in regards to why the leader of the Air Fest was not at the meeting. Mr Schneider indicated that he was officially invited. Mr Schneider & Mr Boyd would like to look into adopting the City of Jamestown's pay scale. No decision made on the matter just something for board to think about.
10. Adjourn