March 11, 2009 Regular Board Meeting
Jamestown Regional Airport Authority
Regular Meeting Minutes
March 11th, 2009
Called to Order at 6 pm
1. Roll Call: Johnny Klingenberg (Chairman), Jim Boyd (Vice Chairman) Dennis Nelson, Tom Merrick, Jim Dodd, Kelani Parisian, Andy Schneider (Manager), Kim Mickelson (Admin Assistant), Absent: Merle Bingham & Craig Neys. Guests: Keith Norman (Jamestown Sun) Steve Aldinger (Interstate Engineering), Jon Cave (1st Class Aviation).
2. Hearings from the Audience: No Hearings Noted.
3. Notification of Conflict of Interest: No Conflicts Noted.
4. Meeting Minutes
a. Review and Approve the Meeting Minutes of January 14, 2009:Mr Dodd pointed out a inconsistency in the managers report with the all in favor signified by saying aye it didn't state if it was passed like all the others did. Mr. Nelson moved to approve the meeting minutes, Mr. Dodd seconded the motion. All in favor signified by saying aye, motion carried. Mr. Nelson moved to approve the Special Meeting minutes, Mr. Dodd seconded the motion. All in favor signified by saying aye, motion carried.
5. Financial Information for March 31, 2009
a. Review and Approve Indebtedness Report: No motion made.
b. Accounts Payable: Mr. Dodd asked about overtime per week. Mr. Schneider said that Justin & Ray typically have overtime in the winter. Mr. Dodd inquired about any extra funding for snow removal relief. Mr. Schneider said that he has been watching for any funding for that and said that he doesn't know if the airport would be eligible for any such funding. Mr. Aldinger said that the airport would be eligible, but would have to show 4 times the normal amount of snowfall and use 200% of normal costs for snow removal to be eligible. Mr. Boyd said he would like a little bit of a breakdown to see if we are over or under our budget. Mr. Schneider said that we are over at this point. Mr. Schneider said that he is looking into getting some reimbursement for some of the repairs that have been done. Mr. Nelson made a motion to approve accounts payable. Mr. Boyd seconded the motion. All in favor signified by saying aye, motion carried.
c. Accounts Receivable: Mr. Klingenberg asked bout the Summit Aviation building and what was going to be done with it. He also stated that many times the board has discussed the purchase of the building on the airport but there has been no interest in purchasing them, but as the Summit building stands it is any good to the airport. Mr. Klingenberg appointed Mr. Nelson to look into the benefits of the airport purchasing the building and present it at next meeting. No motion was made to approve the accounts receivables.
e. Financial Statement: Do not have at this point; Jim from the accounting office had some questions about some deposits. Mr. Klingenberg asked if the statements could be mailed out as soon as we get them.
6. Project Reports-
a. Steve Aldinger:
Mr. Aldinger stated that one thing we forgot to do at last meeting is award the bid that opened on February 2 for the rejuvenation project to the low contractor which was Aztec. Mr. Aldinger also stated that we have already got the grant for the FAA. Mr. Nelson moved to award the bid to Aztec for $396,828, Ms. Parisian seconded the motion, all in favor signified by saying aye, motion carried. Mr. Aldinger said on the same project we sent out requests to testing firms to do the testing on the oil and other stuff we put down, the only firm that responded was Mid-West Testing. Ms. Parisian made a motion to approve Mid-West Testing Lab bid for $2,136, Mr. Nelson seconded the motion, all in favor signified by saying aye, motion carried. Mr. Aldinger also said that another project that we are hoping to get stimulus money for is the runway shoulder project. If we do get funding for the project it would be 100% covered. Plans and specs are ready to go on the runway shoulder project we just need approval on them and then sit and wait to see if stimulus money comes through. Ms. Parisian moved to approve the plans and specs for the runway shoulder project, Mr. Nelson seconded the motion, all in favor signified by saying aye, motion carried. Mr. Aldinger presented the board with the newest drawing of the floor plan for the new terminal. Mr. Aldinger, Mr. Schneider & Mr. Holzer got together and made a few changes, one of the changes was to the arrival baggage area. Mr. Aldinger said that talking with Brian Schuck about what is eligible and what is not, Mr. Schuck said that almost ever thing is eligible now except for the baggage area. Mr. Schneider suggested a fireplace in the waiting are and that is also eligible. One other thing that was discussed was doing a geo thermal heating system. Mr. Aldinger said that it looks like it would be covered 90% but we would bid it as an alternative heating. Mr. Boyd asked about the stimulus money for the project. Mr. Aldinger said that they did not lift the cap on the money. Mr. Schneider said that we are going to need to focus on how we are going to come up with the rest of the money for the project. Mr. Holzer was not a big fan of stretching the project out to 3 years he said that if we are going to do the project we need to look at getting it all done right away. The total cost for the project is $1.2 to $1.3 million Mr. Aldinger said that the airport could possible get $800,00 this year; he also said that Mr. Holzer is looking into getting the airport another $150 thousand from another airport. Mr. Dodd asked if we have briefed the city council about the new terminal plans. Mr. Schneider said that the city council know about it but we have not formally discussed it with them yet, we figured we would wait to have a floor plan decided on. The board members came to a general agreement to accept the floor plan.
7. Update Strategic Plan: Mr. Boyd said that the plan was put into place and updated a year ago and many good things have happened. Mr. Boyd stated that we have had an increase in advertising and also an increase in people traveling from the Jamestown Airport with in the last year. Mr. Klingenberg nominated Mr. Bingham to take over Mr. Todds place since Mr. Todd is no longer on the board. Ms. Parisen will be looking into some different training methods for part time help.
a. End of Month Passenger Boarding: Official numbers are from Julie and they were 232.
9. Human Resources:
a. Managers Report: Mr. Schneider said there was not much to report. The broom truck did get fixed. Mr. Schneider did bring up the GMC Jimmy, because the ball joints do need to be replaced and Mr. Schneider asked the board about keeping the GMC Jimmy for the airport. The board members said that it has always been a great perk for the manager to be able to use the vehicle and the Board Members would like to keep it.
b. New Insurance for employee theft. Mr. Schneider said that we have an employee theft insurance policy now just in case we would ever need it.
10. Other Business:
a. Ag sprayer permit. Mr. Schneider asked the board their thoughts on looking in to doing a 1 year Ag permit fee for the crop sprayers that would use the airport to either land or refuel. Mr. Schneider also stated that we are the only airport around that doesn't charge for them to land at the airport. Board members said it is worth looking into but discussed at a later time.
b. Air Show. Mr. Cave came and discussed the progress of repaying the airport the $53,000 owed yet for the air show. Mr. Cave said that they are still working with the gaming commissions, but have not heard anything form any of the commissions yet. Mr. Cave also said that he has talked to the city and they told him he has to exhaust all of his options before coming to the city for funding. Mr. Merrick asked if there was still a checking account for the Air show and Mr. Cave stated yes and there is $2,000 in it right now. Mr. Boyd asked about the $2,500 deposit. Mr. Cave said that they had to pay the Gymnastics club $500, but now everything is paid.