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May 13 2009 Regular Board Meeting

Jamestown Regional Airport Authority
Regular Meeting Minutes
May 13th, 2009
Called to Order at 6 pm

1. Pledge of Allegiance:
2. Roll Call: Johnny Klingenberg (Chairman), Jim Boyd (Vice Chairman) Dennis Nelson, Tom Merrick, Jim Dodd, Craig Neys, Kelani Parisian, Andy Schneider (Manager), Kim Mickelson (Admin Assistant), Merle Bingham. Guests: Keith Norman (Jamestown Sun) Steve Aldinger (Interstate Engineering), Mark Holzer (ND Aeronautics Commission) Jim Tyler (EAPC), Ben Meyer, Al Lamp, .
3. Hearings from the Audience: Mr. Ben Meyer started with the contract that was signed by Mr. Klingenberg when he started his lease from the airport and was wondering why there was a problem now with him having a part-time mechanic from MN coming in and working on his plane. Mr. Klingenberg & Mr. Schneider stated that it wasn't a problem as long as he was working on just his plane. Mr. Schneider said that it was brought to his attention that Mr. Meyer's mechanic was working on other planes besides Mr. Meyers. Mr. Schneider said a policy is going to be put in to place. The policy is going to state that if you have a mechanic working for you that you are going to have to prove that he is an employee and that you are paying him as an employee. Mr. Klingenberg suggested giving the policy to Mr. Merrick for review and correct wording and next meeting the board will vote on it.
4. Notification of Conflict of Interest: No Conflicts Noted.
5. Meeting Minutes
a. Review and Approve the Meeting Minutes of April 08, 2009: Change Mr. Parisian to Ms. Parisian, and change spelling of strategic. Mr. Bingham moved to approve the regular meeting minutes, Mr. Nelson seconded the motion, all those in favor signified by saying aye, motion carried. 5. Financial Information for March 31, 2009
a. Review and Approve Indebtedness Report: Mr. Schneider pointed out the column that was added to show Justin & Ray's overtime. All members approved the indebt ness report by a roll call vote and signifying aye.
b. Accounts Payable: Mr. Boyd questioned the Avis refund. Mr. Schneider said that the check was sent to us in stead of Avis and he cashed it so that is why there is a refund to them. Ms. Parisian made a motion to approve the accounts payable, Mr. Nelson seconded the motion, all those in favor signified by saying aye, motion carried.
c. Accounts Receivable: Mr. Schneider said that the only outstanding bill is for Summit Aviation, he also said that Mike Kadermis Jr. is selling the building to his father and was wondering about transferring the lease to his father's name. Mr. Schneider said he didn't see it as a problem but that the outstanding balance must be paid before it can be transferred.
e. Financial Statement: Mr. Nelson pointed out the pages of the financial statement was out of order and suggested that we number the pages. Mr. Schneider said that we can make sure the pages are numbered. Mr. Nelson also pointed out that the project expenses & income have gotten mixed up with other accounts that are not supposed to be listed as project expenses or income.

6. Project Reports-
a. Steve Aldinger, Mark Holzer & Jim Tyler
Mr. Aldinger stated with getting the grants for the rejuvenation project but just waiting for a contractor. He said that the two other projects that we need to discuss tonight where the terminal and the runway shoulders. Mr. Aldinger started with the terminal project. Mr. Aldinger said that he received a call from Brian Schuck he said he was not happy with the second choice of floor plan as he is with the first because it didn't have the flow that he was hoping for like the first plan did. Mr. Holzer also stated that he was concerned about the cross traffic of passengers in the second plan and that he agrees with Mr. Schuck opinion. Mr. Holzer also stated that in looking at the other airports in the area they all have their arrival & departure baggage separate where the second plan that we have has them together. Mr. Holzer asked Mr. Schneider if he had heard anything from Mesaba on the design. Mr. Schneider said that he had a short meeting with her and she liked the plan the only suggestion that she had was to move their office/break room to the other side so that he crew could see the airfield because she felt that to be a benefit. Mr. Aldinger said that when he talked to Mr. Schuck he asked if we are still planning on starting the terminal project this year or if we were going to be looking at doing the runway shoulders. Mr. Aldinger said that Mr. Schuck would like to see us use some but not all of our entitlement money towards the shoulders. Mr. Aldinger said that his suggestion would be to push the terminal back one year and do the runway shoulders & the design portion of the terminal. Mr. Klingenberg suggested getting plans & specs done on the terminal and not rushing into it and getting the shoulders done. Mr. Schneider asked Mr. Holzer to talk about the different funding option that they discussed earlier. Mr. Holzer said that with this new program any non federal cost project could be paid up to 90%. Mr. Nelson made a motion to proceed with the shoulders the grant for the plans & specs for the terminal project, Mr. Bingham seconded the motion, all those in favor signified by saying aye, motion carried.
8. Mesaba:
a. End of Month Passenger Boarding: Official numbers are from Julie and they were 223.
9. Human Resources:
a. Managers Report: There was a discussion about a comment made in manager's report. Mr. Schneider brought up a suggestion on replacing the rotating beacon. Mr. Schneider said that he has been looking and talking with the different airports about cutting edges.
b. Intern / Summer Help: Mr. Schneider said that the intern starts on May 18th and the summer help starts on May 26. Mr. Schneider said that the Intern and Summer help will be completely funded by Job Service this year, so there will be no cost to the airport.
10. Other Business:
a. Approve Bylaws. Tabled until next meeting.
b. Mechanic Policy. Tabled until next meeting until Mr. Merrick can review the policy.
c. Fuel Tank. Board approved the movement of the fuel tank to the east side of the ARFF building. Mr. Nelson made a motion to approve the movement, Mr. Bingham (?) seconded the motion, all those in favor signified by saying aye, motion carried.

11. Adjourn