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August 12, 2009 Regular Board Meeting

Jamestown Regional Airport Authority
Board Meeting of August 12, 2009

Call to Order
The meeting of August 12, 2009 was called to order by Chairman Johnny Klingenberg followed by the Pledge of Allegiance.
Roll Call
Present: Johnny Klingenberg, Jim Boyd, Dennis Nelson, Tom Merrick, Jim Dodd, Kelani Parisian.
Absent: Merle Bingham, Craig Neys.
Staff: Andy Schneider, Kim Mickelson.
Guests: Keith Norman, Steve Aldinger,

Motion: Mr. Boyd stated that there were a couple of errors in the meeting minutes, such as item E needs to be changed to item D, and to add savings when talking about the $1,000 left in account. Also the word "thing" where Mr. Aldinger is talking about projects needs to be changed. Mr. Boyd moved to approve the regular meeting minutes with corrections made, Mr. Nelson seconded the motion, all those in favor signified by saying aye, motion carried.

Hearings from the Audience:
No Hearings Noted.
Notification of Conflict of Interest:
No Conflicts Noted.
Financial Information for August, 2009.

Review and Approve Indebtedness Report/ Accounts Payable: Mr. Nelson asked about why Justin and Ray still have overtime, Mr. Schneider said that in the summer the guys take their vacations so there for if one of them is gone the other has to cover the shift, also Mr. Schneider said that there have been times that he has asked them to stay later to do various things so that is another reason there is overtime. Mr. Nelson suggested to cut down on overtime and of need be re-adjust schedules. No roll call vote was done.
Accounts Receivable: Mr. Schneider said that Mesaba was still behind on their bill but is slowly getting caught up. Mr. Schneider also stated that we received a check dated the same day that a call was placed to Mr. Kadrmas Sr. on the over-due invoice for the Summit aviation hanger.
Financial Statement: Mr. Nelson suggested that we have a 5 year comparison instead of a 2 year. Mr. Dodd suggested that the finance committee meet and find a solution to have more of a consistency in the financial statements.
Project Reports Steve Aldinger: Mr. Aldinger stated that we had the bid opening for AIP Project 30 runway shoulders and they were pleased to see that the project was bid way under what they had anticipated. Mr. Aldinger said since it came in under what was expected we will have enough money to do the whole project this year. Mr. Aldinger stated that Border States Paving was the low bidder. Mr. Nelson moved to approve the bid be awarded to Border Stated Paving in the sum of $463,054.84, Mr. Dodd seconded the motion, all those in favor signified by saying aye during a roll call vote, motion carried. Mr. Aldinger said that they are looking at closing out the AIP Project 24 but forgot to bring paperwork for it and if the board members would give Mr. Klingenberg the approval to approve the close out of the project. Mr. Nelson made a motion to give the approval to Mr. Klingenberg to approve the closeout of AIP Project 24. Mr. Boyd seconded the motion, all those in favor signified by saying aye, motion carried. Mr. Aldinger brought some pictures of what the outside of the proposed terminal would look like with the two different types of brick and rock, he also said that once the outside look is approved, that is when we start looking at working on what the inside would look like.
Official numbers from Julie were 302.
Human Resources:
a. Managers Report: Mr. Schneider talked about how he would like to look into purchasing another front end loader and broom attachment to replace the broom truck we have now. Mr. Schneider stated that we have done numerous repairs to the broom truck and that is the only thing we can use the truck for. Mr. Schneider also said that we have had some banners made that Mr. Wanner designed while he was here. Mr. Dodd noticed the flight instruction on the banner and said it is nice to see that we are offering that now. Mr. Schneider said that yes it is in the works but it will mainly be done through First Class Aviation. Mr. Kingenberg suggested 3 people, Mr. Boyd, Mr. Nelson & Ms Parisian to serve on a committee to come up with a way to bring flight training into the community.
b. Conference: Mr. Schneider said that he would like to attend Airport Management Conference in TX in Sept. Mr. Dodd made a motion to approve the conference, Mr. Nelson seconded the motion, all those in favor signified by saying aye, motion carried.
Equipment Overview:
a. Henke Plow: Mr. Schneider said that the new plow is scheduled to be delivered the week of the 17th.
Other Business:
Terminal Financing: Mr. Schneider asked if we wanted to go to any of the organizations with what we have or should we wait until we have a more solid idea of what exactly the terminal project is going to cost? Mr. Dodd suggested that we need to make the community aware of what we are doing so they can be behind us too. Mr. Schneider asked Mr. Boyd about going to JSDC for help and if it would be better to let them know ahead of time that we are coming with this proposal? Mr. Boyd said that we will try to get it into one of the executive sessions just for informational purposes to start.
Approve Bylaws: Tabled till next meeting. Mr. Nelson & Mr. Dodd will go through financial control & procedures that Mr. Nelson came up with to look through them and find the ones that would fit in to the bylaws.
Minimum Standards: Tabled till next meeting.
NIMS Follow-Up: Mr. Schneider included a sheet to show who has taken the tests and which one have been completed.

Meeting was adjourned: Next meeting set for September 9, 2009 at 6:00 pm