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April 7, 2010 Regular Meeting Minutes


Jamestown Regional Airport Authority
Board Meeting of April 7, 2010

Call to Order
The meeting of April 7, 2010 was called to order by Chairman Johnny Klingenberg followed by the Pledge of Allegiance.
Roll Call
Present: Johnny Klingenberg, Jim Boyd, Dennis Nelson, Jim Dodd, Craig Neys, Merle Bingham, Leo Ryan, Kelani Parisian.
Staff: Andy Schneider, Kimberlee Mickelson.
Guests: Keith Norman, Roger and Christine Fincel, Glen Christianson, Steve Aldinger, Brett Donat, Lindsey Larson.

Motion: Mr. Boyd moved to approve the regular meeting minutes with changes to typo error, Mr. Bingham seconded the motion, all those in favor signified by saying aye, motion carried.
Hearings from the Audience:
a. Glenn Christianson, Drag Races: Mr. Christianson came to ask the board for permission to hold the drag races again this year. Mr. Christianson stated that he and Mr. Schneider talked about setting a fixed rate instead of the $1.00 per head that we have been doing in the past years. Mr. Christianson said that he did bring it up at the last drag race meeting and they agreed to $1,500 flat rate. Mr. Nelson moved to approve the drag races under the same conditions including the $1,500 flat rate, Mr. Boyd seconded the motion, all those in favor signified by saying aye, motion carried.
b. Fincel Driveway: Mr. Schneider said that he received a call from Brian Schuck from the FAA. Mr. Schneider said that Christine has been in contact with Mr. Schuck. Mr. Schneider stated that previously Mr. Schuck said that we could do an agreement with the Fincels, but it had to be a five year agreement. Mr. Schneider said that Mr. Schuck said that they have reviewed it again and we could go with a 30 year agreement with compensation. Mr. Dodd asked about Mr. Ryan looking it to the options. Mr. Ryan said that he did and giving a bit more background on the issue is that sometimes a lender sells you mortgage to a secondary market for a lower interest rate and the secondary lender requires you to have title insurance. Mr. Ryan said that there are other options. Mr. Boyd made a motion to grant an easement for a 30 year period with a $100.00 per year compensation provided that the FAA designation of a concurrent use is in place, Mr. Nelson seconded the motion, all those in favor signified by saying aye, motion carried.

Notification of Conflict of Interest:
No Conflicts Noted.

Project Report Steve Aldinger: Mr. Aldinger said the AIP projects have been moved back a month. Mr. Aldinger said we do need to have plans and specs approved so when the FAA calls we have them ready to bid. Mr. Aldinger said we should discuss funding options. Mr. Aldinger stated that we are still looking at the $1.8 million for the cost of the whole project. Mr. Aldinger stated that in 2010 we are looking at $542,150 in non-entitlement money available to us and the FAA is planning to give us $200,000 in discretionary money and $10,000 for state apportionment money. Mr. Aldinger said in looking at the plans there is more then $10,000 worth of outside work that needs to be done so Mr. Holzer has kicked it up to $60,000. Mr. Aldinger said that when we go to the state aeronautics meeting in June he is very confident they will approve the $300,000 we asked for at the symposium. Mr. Aldinger said from all the money we are getting in 2010 the airport will not have to kick any money in until 2011. Mr. Aldinger stated that we are looking at a loan for the USDA with a 4% interest rate, but the USDA has to approve all the plans and specs before they will approve out loan. Mr. Aldinger said the second option that we are looking at is doing a guaranteed loan through a local bank but the interest may be a little bit higher, but it would also get the local banks involved. Mr. Boyd explained the third option of the flex pay interest buy down through the Bank of North Dakota. Mr. Boyd stated that the Bank of North Dakota looks at projects like ours and will buy down 5% of the interest. Mr. Aldinger went through the civil portion of the plans and then turned it over to Mr. Donat. Mr. Donat started with the options if the bids come in over budget there are two things that can be cut out right away. The first one is the over build roof on the existing building and the second is the re facing of the old portion. Mr. Donat stated that we have been pushing the limits on the building codes because the new building will be built with wood studs where the old portion was built with blocks. Mr. Donat stated that we need to put in a two hour fire wall between the new and old part of the buildings. Mr. Schneider said that the furniture is not included in the project cost; we have to buy them out of pocket. Mr. Aldinger said all he needs right now is a motion to approve the plans & specs. Ms. Parisian made a motion to approve the plans & specs, Mr. Boyd seconded the motion, all those in favor signified by saying aye, Mr. Dodd opposed, motion carried.

Financial Information for March, 2010.

Review and Approve Indebtedness Report/ Accounts Payable:
Mr. Schneider said that Justin did have some overtime due to the transition with Tom. Mr. Schneider said that he has allowed Justin to work four; ten hour shifts and if there is any overtime it will be turned in to vacation time. Mr. Nelson moved to approve as presented, Mr. Bingham seconded the motion, roll call vote, Mr. Bingham, aye, Mr. Nelson, Aye, Mr. Boyd, aye, Mr. Dodd, Aye, Mr. Neys, aye, Ms. Parisian, aye, Mr. Klingenberg, aye, motion carried.
Accounts Receivable: Mr. Schneider said the only one past due is Grant Frey, but he has since paid and Mesaba has paid half of their balance.

Official numbers from Julie were 282.
Human Resources:
a. Managers Report: No discussion
b. Equipment Overview:
a. Snowblower: Mr. Schneider said that Justin has been working with Idaho Norland about the gear box. Mr. Schneider said that we should be receiving a quote for three different options. Mr. Schneider stated the first option would be for us to send them our gear box and they would refurbish it, the seconded is for them to send us the parts and have Dan Poland put it together, and the third is for them to send us a whole new gear box.
Other Business:
a. Dale Sherman T-Hanger: Mr. Schneider said that Mr. Lamp came in and is looking to purchase Mr. Sherman's T-Hanger. Mr. Schneider said that looking at the lease there is no first right of refusal in it.
b. First Community Credit Union: Mr. Schneider said he received a letter form First Community Credit Union for authorized people to open or change the credit cards. Mr. Schneider stated the only people that are authorized right now are Mr. Klingenberg and himself, but with board approval we can add more people on their. Mr. Boyd added himself on the signature sheet with the boards ok.
c. Jim Dodd said the when he became part of the human resources committee he noticed that we were deficient in our health regulations. Mr. Dodd said that when working for the health department he developed a form for a respiratory test. Mr. Schneider stated that the City Fire Department does not require the volunteer fire fighters to have a breathing test done and if we put these regulations on Justin and Tom we will have to do the same to all ARFF employees.

Meeting was adjourned: Next meeting set for May 12, 2010 at 6:00 pm