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July 22, 2010 Regular Meeting Minutes

Minutes
Jamestown Regional Airport Authority
Board Meeting of July 22, 2010

Call to Order
The meeting of July 22, 2010 was called to order by Chairman Johnny Klingenberg followed by the Pledge of Allegiance.
Roll Call
Present: Johnny Klingenberg, Jim Boyd, Dennis Nelson, Jim Dodd, Craig Neys, Leo Ryan, Merle Bingham, Wayne Mathson, Katie Andersen (arrived late).
Staff: Andy Schneider, Kimberlee Mickelson, Justin Hatch, Tom Lindberg, Tyler berg.
Guests: Keith Norman, Steve Aldinger, Stephen Vivian, Art Todd, Lindsey Larson.
Mr. Klingenberg said that it has been a pleasure serving on the board and turned the meeting over to Mr. Boyd. Mr. Boyd presented letters to Mr. Klingenberg from Gov. Hoeven, Senator Dorgan, Mayor Andersen and himself.

Motion: Mr. Nelson wanted the portion about the snow removal report to state that he presented a letter on be-half of the committee and also attach the letter to the meeting min. Mr. Dodd moved to approve as amended, Mr. Bingham seconded, all those in favor signified by saying aye, motion carried.
Hearings from the Audience:
No Hearing Noted.
Notification of Conflict of Interest:
No Conflicts Noted.

Project Report Steve Aldinger: Mr. Aldinger said the Aeronautics Commission did give us some extra money to replace the reels at the end of runway 22 and also for crack sealing. Mr. Aldinger said he needs a motion to award the bid for the reels to Strata Corp and the crack sealing to Zimmerman Contracting. Mr. Aldinger also said he needs a motion for the engineering portion as well. Mr. Nelson moved to approve Zimmerman Contracting for the crack sealing in the amount of $81,270.00, Mr. Bingham seconded the motion, roll call vote, Mr. Bingham, aye, Mr. Mathson, aye, Mr. Nelson, aye, Mr. Boyd, aye, Mr. Dodd, aye, Mrs. Andersen, aye, Mr. Neys, aye, motion carried. Mr. Nelson Moved to approve Strata Corp for the reels in the amount of $8,625.00, Mr. Bingham seconded the motion, roll call vote, Mr. Bingham, aye, Mr. Mathson, aye, Mr. Nelson, aye, Mr. Boyd, aye, Mr. Dodd, aye, Mrs. Andersen, aye, Mr. Neys, aye, motion carried. Mr. Nelson moved to approve a supplemental agreement to Interstate Engineering in the amount of $10,000, Mr. Bingham seconded the motion, roll call vote, Mr. Bingham, aye, Mr. Mathson, aye, Mr. Nelson, aye, Mr. Boyd, aye, Mr. Dodd, aye, Mrs. Andersen, aye, Mr. Neys, aye, motion carried. Mr. Aldinger said that the terminal project bids came in at $400,000 over our estimated cost. Mr. Aldinger said that we went into begging mode with the Aeronautics commission and the FAA for more money. Mr. Aldinger said that Mr. Holzer did come up with another $300,000. Mr. Aldinger said we will have enough for the base bid but not the peaked roof on the existing portion. Mr. Boyd stated that we have decided to go with Unison bank for our portion of the funding we have to come up with. Mr. Boyd stated that our portion will be about $284,000. Mr. Boyd stated that Unison bank will have no problem doing the loan as long as the USDA guarantees it. Mr. Boyd also said that Unison Bank contacted Bank of North Dakota to see if we qualified for the flex Pace interest buy down on the interest. Mr. Boyd said the flex pace interest buy down would be the Bank of North Dakota would buy down 65% with no payback and locally (JSDC) would be 35% with a payback after the principal is paid off approval required. Mr. Bingham made a motion to award the contract to Wick Construction pending FAA Funding. Mr. Neys seconded the motion, roll call vote, Mr. Bingham, aye, Mr. Mathson, aye, Mr. Nelson, aye, Mr. Boyd, aye, Mr. Dodd, aye, Mrs. Andersen, aye, Mr. Neys, aye, motion carried.


Financial Information for June, 2010.

Review and Approve Indebtedness Report/ Accounts Payable:
Mr. Nelson moved to approve as presented, Mr. Bingham seconded the motion, roll call vote, Mr. Nelson, aye, Mr. Boyd, aye, Mr. Dodd, aye, Mr. Neys, aye, Mr. Bingham, aye, Mr. Mathson, aye, Mrs. Andersen, aye, motion carried.
Accounts Receivable:
Mr. Schneider stated that everyone is current.

Financial Statements:
No Discussion.
Mesaba:
Official numbers were 337.
Human Resources:
a. Managers Report: Mr. Schneider said he has been working with Jerry Berqquist on our full scale emergency exercise coming up on August 9th. Mr. Schneider stated that we are still waiting on the snow blower gear box. Mr. Schneider said the he would like board approval to hire Chad Mueller as a part time ARFF employee. Mr. Nelson made a motion to hire Mr. Mueller contingent of him being covered by our insurance, Mr. Bingham seconded the motion, all those in favor signified by saying aye, motion carried.
b. Equipment Overview:
c. Managers Review: Mr. Boyd said he sent out an employee performance form and received 5 out of the 7 back. Mr. Boyd said they had a concern about the interpersonal relationship part of the review, but were satisfied with the other aspects of the review. Mr. Bingham asked what the corrective action is on an item of concern and suggested doing a review of that concern in 6 months. Mr. Nelson made a motion to review the item of concern in 6 months, Mr. Dodd seconded the motion. Mr. Dodd said the committee's recommendation is a 2% raise retro active to Mr. Schneider's anniversary date. Mr. Bingham seconded the motion, roll call vote, Mr. Bingham, aye, Mr. Mathson, aye, Mr. Nelson, no, Mr. Boyd, aye, Mr. Dodd, aye, Mrs. Andersen, aye, Mr. Neys, aye, motion carried.
Other Business:
Election of Officers: Mr. Boyd said that we need to elect a new chairman, vice chairman and look into a treasurer. Mr. Boyd said to table the treasurer until next meeting. Mrs. Anderson suggested having the manager as the treasurer. Mr. Boyd stated that we are taking nominations for Chairman at this time. Mr. Bingham nominated Mr. Boyd for chairman, Mrs. Anderson seconded the nomination, No other nominations for chairman, Mr. Nelson made a motion to elect Mr. Boyd as chairman, Mr. Neys seconded the motion, all those in favor signified by saying aye, motion carried. Mr. Boyd said we are now taking nominations for vice chairman, Mr. Mathson nominated Mr. Nelson, Mr. Dodd seconded the nomination, Mr. Boyd nominated Mrs. Andersen, Mr. Bingham seconded the nomination, a closed vote was taken, Mr. Schneider counted the votes and Mr. Nelson had four votes and Mrs. Andersen had three, Mr. Nelson was voted vice chairman, all those in favor signified by saying aye, motion carried. Mr. Boyd appointed Mr. Schneider as secretary.



Meeting was adjourned: Next meeting set for August 18, 2010 at 6:00 pm