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May 18, 2011 Regular Meeting Minutes

Jamestown Regional Airport Authority
Board Meeting of May 18th, 2011

Call to Order

The meeting of May 18th, 2011 was called to order by Chairman Jim Boyd followed by the Pledge of Allegiance.

Roll Call

Present: Jim Boyd, Dennis Nelson, Wayne Mathson, Craig Neys, Jack Clay, Katie Andersen
Absent: Leo Ryan
Staff: Matthew Leitner, Kimberlee Mickelson.
Guests: Keith Norman, Steve Aldinger.

Motion: Mayor Andersen stated that the April minutes show she was present but she was absent. Mr. Nelson Moved to approve as amended, Mr. Clay seconded. All in favor signified by saying aye, motion carried.

Hearings from the Audience:

No Hearings Noted.

Notification of Conflict of Interest:

No Conflicts Noted.

Chairman's Comments:

Mr. Boyd said that a subcategory needs to be added to "Other Business" for Matthew's performance review.

Project Report, Steve Aldinger: Mr. Aldinger stated that we need to approve the payment to Wick Construction for work done in April in the amount of $191,550.58. Mayor Andersen moved to approve the payment to Wick Construction, Mr. Neys seconded the motion, roll call vote, Mr. Neys, aye, Mr. Nelson, aye, Mr. Clay, aye, Mr. Mathson, aye, Mr. Boyd, aye, Mayor Andersen, aye, motion carried. Mr. Aldinger stated he had a couple of change orders; the first change order is to move a big power outlet that Delta uses to start the plane. Mr. Aldinger stated to move the power outlet would cost about $1,670. Mr. Aldinger said the second change order is to remove the brick wall out in front of the terminal that was built to hide an electrical box. Mr. Aldinger stated it would cost about $515 for the contractor to tear it down and remove all the brick. Mr. Aldinger stated the $515 would be FAA funded but the $1,670 would be at the airport's expense. Mr. Leitner advised that it might be prudent to wait awhile before the decision is made as there were still some unknown factors. Mr. Nelson made a motion to approve the change orders contingent on Mr. Leitner and Mr. Boyd's decision at a later date, Mr. Mathson seconded the motion, roll call vote, Mayor Andersen, aye, Mr. Clay, aye, Mr. Boyd, aye, Mr. Nelson, aye, Mr. Neys, aye, Mr. Mathson, aye. Motion carried. Mr. Aldinger said the next decision is on the Delta operations room. Mr. Aldinger said the issue is to ask Wick Construction for an estimate and do a change order, or to bid the project out. Mr. Aldinger said their would be about a $5,000 difference. Mr. Aldinger said the last item is the parking lot, which is quickly becoming too small. Mr. Aldinger suggested having it re-striped and extended to the ARFF shop. Mr.Aldinger also suggested having the contractor performing the re-marking of the runways do the re- striping of the parking lot too.

Financial Information for April, 2010.

Review and Approve Indebtedness Report/ Accounts Payable:

Mr. Nelson moved to approve, Mr. Clay seconded the motion, Roll Call vote, Mr. Mathson, aye, Mr. Nelson, aye, Mr. Neys, aye, Mr. Boyd, aye, Mayor Andersen, aye, Mr. Clay, aye, motion carried

Accounts Receivable:

All accounts current except for Summit Aviation.

Financial Statements:

No Discussion

Strategic Project Status:

"T" Hangars: Mr. Leitner is working with Mr. Nelson.

Update Airport Master Plan: Nothing new to update.

Create/Update Minimum Standards: Mr. Leitner is reviewing our current minimum standards with airport tenants and users in order to solicit meaningful feedback.

Terminal Area Improvement: Mr. Leitner and Ms. Mickelson purchased new flowers to display at the main entrance/exit of the existing terminal building.

Jet Bridge: Nothing new to update.

Ag Spraying Containment Area: Mr. Leitner is working with Mr. Mathson.


Official numbers were 369.

Human Resources:

Managers Report:

Mr. Leitner was pleased to report that we made it through ninety inches of snow without experiencing any catastrophic failures of man or machine. With the transition to the less snowy months the airport has been concentrating on the refurbishment of our vehicles, namely the repainting and mechanical preparation of each one to ensure the highest possible level of functionality come fall when we are confronted with the prospect of another severe winter. Mr. Leitner proposed acquiring an ATV for a number of reasons, including but not limited to; drastic reductions in the amount of fuel consumed to perform a number of airside functions, improved labor efficiency, increased capability for performing a greater amount of duties that are presently outsourced, a less invasive and destructive approach to field repairs, and a more effective approach to wildlife mitigation. Mr. Nelson made a motion to acquire and ATV for not more then $7,000; motion died due to lack of a second Mr. Leitner also said the airport constructed a pull-behind turf grader from scrap iron, which if purchased outright would have cost well over a thousand dollars. Marketing efforts appear to be working quite well and boarding's continue to rise at an exponential rate.

Other Business:

Right of First Refusal of the McIlonie Hangar: Mayor Anderson made a motion to not exercise our right of first refusal; Mr. Nelson seconded the motion, roll call vote, Mr. Nelson, aye, Mr. Neys, aye, Mr. Boyd aye, Mr. Mathson, aye, Mr. Clay, aye, Mayor Andersen, aye, motion carried.

Matthew Leitner's Performance Review: Mr. Boyd stated that Mr. Leitner has scored above average to excellent on his first evaluation covering his first six months as airport manager. Mr. Clay made a motion to give Mr. Leitner a 5% increase in his salary, Mayor Andersen seconded the motion, roll call vote, Mr. Nelson, aye, Mr. Neys, aye, Mr. Mathson, aye, Mr. Clay, aye, Mayor Andersen, aye, Mr. Boyd aye, motion carried.

Meeting was adjourned: Next meeting set for June 8th, 2011 at 6:00 pm at City Hall.