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July 8th, 2011 Regular Meeting Minutes

Jamestown Regional Airport Authority
Board Meeting of July 8th, 2011

Call to Order

The meeting of July 8th, 2011 was called to order by Chairman Jim Boyd followed by the Pledge of Allegiance.

Roll Call

Present: Jim Boyd, Wayne Mathson, Craig Neys, Katie Andersen (Via Phone), Leo Ryan
Absent: Dennis Nelson, Jack Clay
Staff: Matthew Leitner, Kimberlee Mickelson.
Guests: Keith Norman, Kari Lucian, Steve Aldinger.

Motion: Mr. Neys made a motion to approve the regular meeting minutes Mr. Mathson seconded the motion all those in favor signified by saying aye, motion carried.

Hearings from the Audience:

No Hearings Noted.

Notification of Conflict of Interest:

No Conflicts Noted.

Chairman's Comments:

Mr. Boyd thanked everyone present for adjusting to schedule chance.

Project Report, Steve Aldinger: Mr. Aldinger said the terminal work is going well. Mr. Aldinger said we need to approve the payment to Wick Construction in the amount of $122,630.11. Mr. Mathson made a motion to approve the payment to Wick Construction; Mr. Neys seconded the motion, roll call vote, Mr. Neys aye, Mr. Boyd aye, Mr. Mathson, aye, Mayor Andersen aye, motion carried. Mr. Aldinger stated that only three companies requested plans & specs with respect to the bid opening. Mr. Aldinger said the companies were Swanberg Equipment out of Fargo, the second company was out of Eau Claire Wisconsin, and the third was out of New York. Mr. Aldinger stated out of all three we only received one bid and that was from the company out of Eau Claire Wisconsin. Mr. Aldinger said that his estimate for the bid was $114,000 and their bid came in at $69,000. Mr. Aldinger said the company's name is Fahrner Asphalt and Sealers, LLC. Mr. Aldinger asked for a motion to award the bid to Fahrners Asphalt and sealers, LLC contingent on the grant from the FAA. Federal portion of $67,570, parking lot $2,225 total for both is $69,765. Mr. Neys made a motion to accept the bid from Fahrner Asphalt and Sealing, LLC contingent on FAA funding and to include the parking lot, Mr. Mathson seconded the motion, roll call vote, Mayor Andersen aye, Mr. Boyd aye, Mr. Mathson aye, Mr. Neys aye, motion carried.

Financial Information for May, 2010.

Review and Approve Indebtedness Report/ Accounts Payable:

Mr. Mathson moved to approve, Mayor Andersen seconded the motion, Roll Call vote, Mr. Mathson, aye, Mr. Neys, aye, Mr. Boyd, aye, Mayor Andersen, aye, motion carried

Accounts Receivable:

All accounts are current.

Financial Statements:

No Discussion.

Strategic Project Status:

"T" Hangars: Mr. Leitner is working with Mr. Nelson.

Update Airport Master Plan: Nothing new to update.

Create/Update Minimum Standards: Mr. Leitner is reviewing our current minimum standards with airport tenants and users in order to solicit meaningful feedback.

Terminal Area Improvement: Nothing new to update.

Jet Bridge: Nothing new to update.

Ag Spraying Containment Area: Mr. Leitner is working with Mr. Mathson.


Official numbers were 417.

Human Resources:

Managers Report:

Mr. Leitner said all equipment is being cleaned and maintained, our emergency plan has been submitted to the FAA. Mr. Leitner said he did speak with Kelly Rachel from Unison Bank concerning our loan and that is going well. Mr. Leitner said the paperwork for the payment to Wick Construction has been submitted and we will be seeing that the middle of July. Mr. Boyd said the Flex Pace Intrest Buy down through JSDC has been approved the executive board and will go to the full board for for approval or disapproval.

Other Business:

Meeting was adjourned: Next meeting set for August 17th, 2011 at 6:00pm at City Hall.