August 17th, 2011 Regular Meeting Minutes
Jamestown Regional Airport Authority
Board Meeting of August 17th, 2011
Call to Order
The meeting of August 17th, 2011 was called to order by Chairman Jim Boyd followed by the Pledge of Allegiance.
Present: Jim Boyd, Wayne Mathson, Leo Ryan, Jack Clay, Dennis Nelson
Absent: Katie Andersen, Craig Neys
Staff: Matthew Leitner, Kimberlee Mickelson.
Guests: Kari Lucian, Steve Aldinger, Lindsey Larson.
Motion: Mr. Mathson made a motion to approve the regular meeting minutes Mr. Nelson seconded the motion all those in favor signified by saying aye, motion carried.
Hearings from the Audience:
No Hearings Noted.
Notification of Conflict of Interest:
No Conflicts Noted.
Mr. Boyd said he had an update on the Delta situation. Mr. Boyd stated Delta is under a contract with the DOT to provide service to Jamestown until a suitable carrier has taken over. Mr. Boyd said that we have notified our congressmen about the situation and have requested a face to face meeting with Delta.
Project Report, Steve Aldinger: Mr. Aldinger said the first thing to talk about is the terminal. Mr. Aldinger said everything is coming along great. Mr. Aldinger said the progressive estimate for Wick Construction for work completed in the month of July is $265,981.06. Mr. Nelson made a motion to approve the payment to Wick Construction, Mr. Clay seconded the motion, roll call: Mr. Nelson aye, Mr. Mathson aye, Mr. Boyd aye, Mr. Clay aye, motion carried. Mr. Aldinger said the second project we completed is the crack sealing and the total payment to Zimmerman Contracting is $43,217.60. Mr. Nelson made a motion to approve the payment to Zimmerman Contracting, Mr. Mathson seconded the motion, roll call: Mr. Mathson aye, Mr. Clay aye, Mr. Boyd aye, Mr. Nelson aye, motion carried. Mr. Aldinger said when the FAA returned to work there was some extra money from other airport projects that didn't work out. Mr. Aldinger said he received a call asking if we were ready to bid our broom truck and have our grant ready by September 9th. Mr. Aldinger said in order for him to have the bids ready and the grant in by the deadline he needed to go out for bids right away. Mr. Aldinger asked for a motion to advertise for bids on the broom truck. Mr. Nelson moved to advertise for bids on the broom truck, Mr. Mathson seconded the motion, roll call: Mr. Boyd aye, Mr. Clay aye, Mr. Nelson aye, Mr. Mathson aye, motion carried. Mr. Ryan asked about the bid opening on the 6th of September and having the grant in by the 9th of September. Mr. Aldinger said we have to have the grant application in by the 9th of September. Mr. Aldinger suggested to either having a special board meeting to award the bid or move the regular meeting up. Mr. Boyd said unless there were any objections he would like to move our regular meeting to the 7th of September. No objections. Mr. Aldinger stated the Mr. Boyd asked him to put together a breakdown of the project funding on the terminal. Mr. Aldinger said he noticed when he was putting this together that the funding from the FAA was $100,000 less then what we expected. Mr. Aldinger said what was originally thought was that Gwinner was supposed to transfer $230,000 over but only transferred $157,000 due to them getting a new manager. Mr. Aldinger said that we did receive another transfer from Lamoure for $106,914. Mr. Aldinger said we also thought we were going to receive $79,550 of state apportionment but only received $60,000. Mr. Aldinger said as of the end of July these numbers are current. Mr. Aldinger said that the breakdown of state apportionment, entitlement, and discretionary money was accurate. Mr. Aldinger said he spoke with Mr. Mark Holzer today and this year we have $200,000 discretionary money, $150,000 entitlement money, $106,914 from Lamoure, and $57,750 state apportionment money ready to go for us. Mr. Aldinger said when we look at the breakdown the total for the FAA funded is 1.6 million and the state funded and airport funded it is about 50/50 about $283,000 each. Mr. Aldinger said as of the end of July FAA funded is 151 thousand, state funded is $56,000 and airport funded is $36,000. Mr. Aldinger said the crack sealing project is complete and all that is left is a $500 close out report to pay. Mr. Aldinger said that the airfield painting project is almost ready to go all that we are waiting for is the grant that needs to be signed and that is in the mail. Mr. Aldinger said that we need to discuss the exterior sign and that we have $10,000 set aside for the sign. Mr. Aldinger said we thought about a free standing sign instead to attract people to the new terminal. Mr. Aldinger said the original size of the sign was going to be 9'7" wide by 3'11" tall but the cost for that size was #12,775.00. Mr. Aldinger said he then talked to the sign company about reducing the price and if we make the sign 8' wide by 3'4" tall it would be $11,275.00. Mr. Clay made a motion to approve the raised letter sign and accept a change order for an additional $1,275 added to the $10,000 allowance, Mr. Nelson seconded the motion, roll call: Mr. Nelson aye, Mr. Mathson aye, Mr. Boyd aye, Mr. Clay aye, motion carried.
Financial Information for July, 2010.
Review and Approve Indebtedness Report/ Accounts Payable:
Mr. Nelson moved to approve, Mr. Mathson seconded the motion, Roll Call vote, Mr. Mathson, aye, Mr. Clay aye, Mr. Boyd, aye, Mr. Nelson, aye, motion carried
Mr. Boyd suggested to do a manual report of the past due and how many days past due.
Strategic Project Status:
"T" Hangars: Mr. Leitner is working with Mr. Nelson.
Update Airport Master Plan: Nothing new to update.
Create/Update Minimum Standards: Nothing new to update.
Terminal Area Improvement: Nothing new to update.
Jet Bridge: Mr. Boyd stated he has put together a draft on the Boarding Ramp Bridge Project. Mr. Boyd stated he put this together to go to a number of organizations with the community and possible to a state lever for grants in the future. Mr. Boyd stated this is just a draft and nothing will be done until we have a carrier.
Ag Spraying Containment Area: Nothing new to update.
Official numbers were 521.
Mr. Leitner said we received a $10,000 grant to purchase new ARFF gear. Mr. Leitner said due to his employees we have not had any major problems with any of the equipment and that it is being maintained daily. Mr. Leitner said the drag races went really well and the ADO suggested the Drag Race Association help pay for the cost of the remarking project. Mr. Leitner said that on top of the $1,500 we receive form the Drag Race Association they also gave us $500 for the runway remarking project. Mr. Leitner stated he has his cert inspection in September.
Nominate/Approve Board Secretary: Mr. Nelson nominated Mr. Leitner, Mr. Clay seconded the nomination, all those in favor signified by saying aye, motion carried.
Nominate/Approve Board Treasure: Mr. Boyd nominated Mr. Nelson, Mr. Mathson seconded the nomination, all those in favor signified by saying aye, motion carried.
Mr. Ryan asked Mr. Boyd to briefly go over the background of the loan process. Mr. Boyd said that Mr. Klingenberg, Mr. Schneider and himself explored the process and decided to go with Unison Bank. Mr. Nelson made a motion to ratify the actions of Mr. Leitner and Mr. Boyd of their negotiations and also direct them to peruse the loan through Unison Bank and execute any documents necessary and for a resolution to that effect which Mr. Ryan will be giving to the bank as evidence. Mr. Mathson seconded the motion, roll call: Mr. Boyd aye, Mr. Mathson aye, Mr. Nelson aye, Mr. Clay aye, motion carried.
Meeting was adjourned: Next meeting set for September7th, 2011 at 6:00pm at City Hall.