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News
November 16, 2011 Regular Board Meeting Minutes

Minutes
Jamestown Regional Airport Authority
Board Meeting of October 19th, 2011

Call to Order

The meeting of October 19th, 2011 was called to order by Chairman Jim Boyd followed by the Pledge of Allegiance.

Roll Call

Present: Jim Boyd, Wayne Mathson, Leo Ryan, Craig Neys, Dennis Nelson, Katie Andersen
Absent: Jack Clay
Staff: Matthew Leitner, Kimberlee Mickelson.
Guests: Kari Lucin, Steve Aldinger, Glenn Christenson, Leon Westerhausen, Josh Meade.

Motion: Mr. Boyd pointed out a couple of typographic errors. Mr. Nelson moved to approve as amended, Mr. Neys seconded the motion, all in favor signified by saying aye, motion carried.

Hearings from the Audience:

Ben Meyer Hangar: Mr. Ryan asked for it to be removed from the agenda.

West Country: Mr. Ryan stated there is a request of an assignment of lease between the personal representative of the Albert Lawrence estate and Janet Weist. Mr. Ryan said Ms. Weist is an individual who will be signing the lease over to the LLC that she is operating. Mr. Ryan said under our lease terms there is a right of first refusal for the sale of properties, but this is more of an inheritance. Mr. Ryan asked for a motion that there be a waiver of any such right with this transaction. Mr. Nelson made the motion, Mr. Neys seconded the motion, all in favor signified by saying aye, motion carried.

Drag Race Association: Mr. Christensen stated he will be stepping down as president of the Drag Race Association and Mr. Leon Westerhausen will be taking his place. Mr. Christensen also asked for permission to have the drag races this July again at the airport. Mr. Nelson moved to approve the drag races, Mr. Neys seconded the motion all in favor signified by saying aye, motion carried.

Schauer & Associates Audit Report: Linda Schauer gave a brief overview of the audit report and stated that they did not find any discrepancies in the financials. Mr. Mathson moved to approve the audit report, Mayor Andersen seconded the motion, all in favor signified by saying aye, motion carried.



Notification of Conflict of Interest:

No Conflicts Noted.

Chairman's Comments:

Mr. Boyd said the EAS proposals have been submitted to the DOT. Mr. Boyd said there were two proposals; the first one was from Sovereign Air and the second one from Great Lakes Aviation. Mr. Boyd also said that Mr. Leitners annual review is coming up.

Project Report, Steve Aldinger: Mr. Aldinger said everything with the terminal project is going well. Mr. Aldinger said he has the new progressive estimate for Wick Construction for last month's work and we owe them $209,397.77. Mayor Andersen made a motion to pay Wick Construction $209,397.77, Mr. Nelson seconded the motion, roll call vote, Mayor Andersen, aye, Mr. Neys, aye, Mr. Boyd, aye, Mr. Nelson, aye, Mr. Mathson, aye, motion carried. Mr. Aldinger said the painting project went really well, but we did not get all of the parking lot done. Mr. Aldinger said that our first payment to Fahrner Asphalt is for $61,318.35. Mayor Andersen moved to approve the payment to Fahrner Asphalt for $61,318.35, Mr. Nelson seconded the motion, roll call vote, Mr. Nelson, aye, Mr. Mathson, aye, Mr. Boyd, aye, Mayor Andersen, aye, Mr. Neys, aye, motion carried. Mr. Aldinger said he has a request for a supplemental agreement of $6,000 for the extra work Interstate Engineering has done on the bids for the broom truck. Mr. Nelson moved to approve the supplemental agreement for $6,000 subject to Mr. Ryan looking over the agreement; Mayor Andersen seconded the motion, roll call vote, Mr. Neys, aye, Mr. Mathson, aye, Mr. Nelson, aye, Mr. Boyd, aye, Mayor Andersen, aye, motion carried. Mr. Aldinger said the project the FAA would like us to do next year is to mitigate the rest of our wetlands. Mr. Aldinger said there is $200,000 available for us to do the mitigation. Mr. Aldinger said his request is to do all of the work on the mitigation which would be a lump sum of $95,000 and $1,000 for a close out report. Mr. Nelson moved to approve the engineering of the mitigation and drainage plans contingent on Mr. Ryan looking over the agreement, Mr. Boyd seconded the motion, roll call vote: Mr. Boyd, aye, Mr. Nelson, aye, Mr. Mathson, aye, Mr. Neys, no, Mayor Andersen, aye, motion carried. Mr. Aldinger said that it is time to pick an engineer. Mr. Aldinger said he will leave Interstate Engineering proposals with Mr. Leitner.


Financial Information for September, 2011.

Review and Approve Indebtedness Report/ Accounts Payable:

Mayor Andersen moved to approve, Mr. Mathson seconded the motion, Roll Call vote, Mr. Mathson, aye, Mr. Neys, aye, Mr. Boyd, aye, Mr. Nelson, aye, Mayor Andersen aye, motion carried

Accounts Receivable:

Everyone is current.

Financial Statements:

No Discussion.

Strategic Project Status:

"T" Hangars: Mr. Leitner is working with Mr. Nelson.

Update Airport Master Plan: Nothing new to update.

Create/Update Minimum Standards: Nothing new to update.

Terminal Area Improvement: Nothing new to update.

Jet Bridge: Nothing new to update.

Ag Spraying Containment Area: Nothing new to update.



Mesaba:

Official numbers were 442.


Managers' Report:

Mr. Leitner said everything is going well all the equipment is up and running and that our annual cert inspection went well. Mr. Leitner said that Mr. Dullum' s one year anniversary is coming up.

Other Business:


Meeting was adjourned: Next meeting set for November 16th, 2011 at 6:00pm at City Hall.