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October 17, 2012 Regular Board Meeting Minutes

Jamestown Regional Airport Authority
Board Meeting of October 17th, 2012

Call to Order:

The meeting of October 17th, 2012 was called to order by Chairman Jim Boyd, followed by the Pledge of Allegiance.

Roll Call:

Present: Jim Boyd, Leo Ryan, Katie Andersen, Keith Veil, Jeff Wilhelm, Craig Neys, Wayne Mathson, Brent Harris.
Staff: Matthew Leitner, Kimberlee Mickelson.
Guests: Steve Aldinger, Corey Vaughn, Kari Lucin.


Mayor Andersen moved to approve the minutes as presented, Mr. Harris seconded the motion; all in favor signified by saying aye, motion carried.

Hearings from the Audience:

None noted.

Notification of Conflict of Interest:

None noted.

Chairman's Comments:

Mr. Boyd stated that he wished to discuss the airport's master plan further, discussion ensued.

Project Report, Steve Aldinger:

Mr. Aldinger introduced Mr. Corey Vaughn from EAPC. Mr. Vaughn discussed some potential options, regarding the airport's exterior lighting fixtures. The board asked Mr. Vaughn to have various models and analyses of viable lighting configurations ready for the next board meeting.

Mr. Aldinger presented the progressive estimate for the crack sealing project from Zimmerman Construction, amounting to $69,870.01. Mr. Wilhelm moved to approve the payment to Zimmerman Construction, Mr. Veil seconded the motion; roll call: Mr. Boyd, aye; Mr. Mathson, aye; Mr. Neys, aye; Mr. Harris, aye; Mr. Wilhelm, aye; Mayor Andersen, aye; Mr. Veil aye; motion carried.

Mr. Aldinger said the only other thing for discussion is the engineering agreement for the delineation of lot lines pertaining to the airport's property. Mayor Andersen stated that Mr. Aldinger prepared an agreement for review. Mayor Andersen explained that for the first phase of the agreement, Mr. Aldinger will attend two planning meetings, complete a preliminary survey of the property and prepare a comprehensive planning document. Mayor Andersen said in the second phase, Mr. Aldinger will prepare the lease drawings, with pin setting occurring during the third phase. Mayor Andersen stipulated the sum for the agreement not to exceed $4,100.00. Mr. Veil made a motion to accept the agreement, Mr. Mathson seconded the motion, roll call: Mr. Veil, aye; Mr. Wilhelm, aye; Mr. Boyd, aye; Mayor Andersen, aye, Mr. Mathson, aye; Mr. Neys, aye; Mr. Harris, aye; motion carried.

Mayor Andersen, on behalf of the finance committee, discussed Mr. Ryan's contract. Mayor Andersen said Mr. Ryan has been working under a $100 a month retainer and billing at the rate of $150 per hour for additional work. Mayor Andersen said the finance committee recommends changing the contract to a $500 per month retainer with $100 per hour for additional work. Mr. Wilhelm moved to accept the finance committee's recommendation, Mr. Neys seconded the motion, roll call: Mr. Harris, aye, Mr. Veil, aye; Mr. Wilhelm, aye; Mr. Harris Aye; Mayor Andersen, aye; Mr. Boyd, aye; Mr. Neys, aye; Mr. Mathson, aye; motion carried.

Financial Information for September, 2012:

Review and Approve Indebtedness Report/Accounts Payable:

Mayor Andersen moved to approve, Mr. Wilhelm seconded the motion, roll call: Mr. Neys, aye; Mr. Boyd, aye; Mr. Wilhelm, aye; Mayor Andersen aye; Mr. Veil, aye; Mr. Harris, aye; Mr. Mathson, aye; motion carried.

Accounts Receivable:

All are current.

Financial Statements:

No discussion.

Great Lakes Airlines:

Official boarding number for September was 171.

Strategic Planning:

General Aviation:

Mr. Veil said that we have been working with Brad Stangeland to arrange for flight training at JMS.

Update Airport Master Plan:

No new updates.

Ag Spraying Project:

No new updates

Managers' Report:

Mr. Leitner stated all of our equipment is up and running and that we're ready for winter operations.

Other Business:

Old Broom Truck Bid:

Comprehensive bid packets for JRA's 1984 Oshkosh W712 were sent out and the formal bid opening will take place at noon on October 24, 2012.

Airport Signage Committee:

Mayor Andersen proffered the idea of having a signage committee discuss the best ways of placing adequate signage throughout the community and environs, in order to enhance the visibility of the airport.

Meeting was adjourned: Next meeting set for November 28th, 2012 at 6:00pm, in the airport board room.